OFFICE ASSISTANT NEEDED AT IPAS

KEY RESPONSIBILITIES:
Receive, send, register and distribute mails.
Receive and register daily newspaper supply and archive them as appropriate.
Disseminate essential information to staff.
Ensure proper filling of documents for the Office
Manager and other staff as necessary,
Execute minor office maintenance projects as assigned by the office manager.
Printing and photocopying of documents for trainings and creating materials for public presentations as instructed.
Perform other secretarial and administrative support functions for managers, supervisors and staff.

Schedule assigned appointments, meetings and conferences; coordinates arrangements and sets up meeting rooms; notifies meeting participants; prepares and/or assembles meeting materials from rough notes,
drafts, dictation or oral instructions
Assist with handling travel logistics for technical unit staff and with carrying out administrative tasks such as ensuring vendors deliver goods on time, ascertaining that goods requested for were delivered and other related tasks.
Perform other tasks as may be required.

MINIMUM REQUIREMENTS:
Must be a degree holder from a higher institution.
1 year experience.
Must be able to work independently.
Must possess strong writing and verbal communications skills
Must possess strong interpersonal skills
Must possess strong computer skills
How to apply;
Applicants should submit a cover letter and CV to: hrrecruit@ipas.org  

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