Job Title: Human Resources Coordinator Assistant
Responsibilities
- The Human Resources Coordinator Assistant assists the HR coordinator in the administration and management of national and expatriate Human Resources.
- He/she supports the HR Coo with all the HR related tasks and procedures.
- He/she ensures the implementation of Human Resources process in compliance with donor and SI rules and procedures
List of Principal Activities
Expatriate Administrative Management:
- Update the expatriate HR database and follow the administrative and contractual deadlines (contract date, flight ticket, break cycle, etc.)
- Organize and participate to the briefing
- Sent the R&R request to the HQ Administrative department
- Ensure that expatriate personal files are kept up to date and archived according the proper guidelines
- Support the HR Coo in the administrative and legal expatriate’s management (visa, registration, accommodations, travel, etc.)
- Report to the HR Coo any action to take related expatriate administrative management.
- National Human Resource Management
Administrative Management:
- Supervise the update on a monthly basis of the environment indicators related to Human Resources (e.g. COLA, PD), consolidate indicators at mission level and participate with the HR Coo in their analysis
- Keep informed of all documents and developments associated with labour/employment/tax law, employment in general
- Participate with HR Coo and concerned head of department in recruitment strategy and Human Resources sizing and set up
- Organize and participate to the new SI staff briefing
- Supervise the recruitment, hiring and contractual management of coordination SI staff; support the bases
- Update the national HR database and follow the administrative and contractual deadlines (contract date, appraisal, leaves, etc.)
- Ensure that coordination staff personal files are kept up to date and archived according the proper guidelines
- Update the monthly HR reporting, check and consolidate at at mission level (organigram, recruitment FU, employee FU, etc.)
- Ensure the respect of the HR monthly calendar
- Take the necessary steps with authorities if required (registering personnel, submitting documents...)
Payroll Management:
- Collect and update monthly the coordination HR database; check bases HR databases upon the HR Coo request
- Proceed monthly to the payroll calculation and send it to the HR Coo for validation
- Support, check and consolidated bases payroll upon the HR Coo request
- Ensure the payslip signature and archiving at time as well as all payroll related documents (final settlement, work certificate, etc.)
- Update, verify, consolidate monthly the amounts of Income taxes and social charges
- Ensure that statements and payments are made to the concerned organizations for the whole mission
- Participation to the HR procedures definition and implementation, upon the request of the HR Coordination
- Participate to the HR procedures revision/elaboration and implementation
- Advise and propose to the HR Coo HR procedures/tools improvement
- Ensure that HR procedures are respected and understood at mission level
- Report to the HR Coo any alerts concerning the application and respect of the HR procedures
Team Management:
- Assist with HR training sessions for the administrative teams
- Participate in the recruitment of the Human Resources staff
- Provide HR support to bases in the absence of the administrator
Administrative Management of The Mission:
- Ensure physical and IT archiving, as well as securing HR and administrative documents
- Ensure and conduct the quarterly mailing of HR archives to HQ Internal Department
Reporting/Communication/Representation:
- Work closely with the Administrative base managers
- Establish and maintain relationships with the administrative authorities at a national level
- Participate to HR - Administration Coordination meetings and represented SI upon request
- Centralize and report to HR Coo on HR procedure’s feedbacks/issues
- Ensure that relevant HR information are published on the information board
- Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
- Participate to the weekly meeting
- Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coo in the social dialogue.
- Consolidate and update the mission organization chart
- Ensure the HR data and information confidentiality
Requirements
- Training/Education: HR/Labor Law/Administrative Management Diploma
- Languages: English compulsory
- HR related skills : payroll, administrative management, recruitment, reporting, HR data base, HR management related local authorities networking
- IT skills: Good knowledge of Office software : Excel, Word, Outlook, Power Point
- Professional experience: 2 years of experience in similar position. (NGO/Private or Public sector)
- Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress
Location: Maiduguri, Borno
12th May, 2017.
How to Apply
Interested and qualified candidates should send their applications (CV, cover letter, photocopies of Diplomas, certificates of employment etc.) to: job.applications@solidarites-nigeria.org
Or
The HR Coordinator,Note: The title of the related position must be written in the envelope or in the email subject.
No. 8 Manassa Street,
Behind Polo Ground,
Maiduguri,
Borno State.
from Jobs in Nigeria <=COPY OR CLICK ON THIS LINK FOR MORE DETAILS=> http://ift.tt/2pFtc1F
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